Travel
PLB and MSU Travel
- MSU campus uses the Concur Travel Management System (found within EBS). The travel system will now be used to submit travel requests and expense reports (reimbursements).
- If you are booking travel for the first time or are unfamiliar with the travel reimbursement systems, please reach out to Kelley Rose for advice. Alternatively, book time to discuss your questions with the Travel@State Open Lab.
- Submission of a Travel Request must be initiated and fully approved prior to the start date of travel.
- If you do not have access to EBS or have questions, please contact Kelley Rose (517-353-5969).
- Once Travel Request is approved, you can purchase your flight and accommodations. How to Book Travel
- Expense reports (reimbursements) must be submitted within 90 days after returning from trip.
For questions regarding the use of the Concur Travel Management System, please contact Kelley Rose or visit the MSU Travel website.
Travel FAQ:
Graduate Students and Postdocs, please have your advisor send an email to Heather Stallone, stating the purpose of travel and account paying for travel.
Log in to the EBS portal at ebs.msu.edu. Open the tile Travel and Expense and create a new Request. Resources & Training Guides for Concur Request, Travel & Expenses
- Dates of travel
- Purpose of travel
- Trip Description
- Destination City
- Travel Funding Source (Grants/research, other MSU funds, non-MSU funds, or self-funded)
- Account and sub account (if necessary)
Please contact Kelley Rose in the Department Office, Rm 166 or 517-353-5969 M-F, 8am-5pm
Please contact Kelley Rose to book travel for a guest or non-profiled traveler with the following information:
- Traveler's Name
- Traveler's Email
- Dates of travel
- Purpose of travel
- Trip Description
- Travel Funding Source (Grants/research, other MSU funds, non-MSU funds, or self-funded)
- Account and sub account (if necessary)
Log into Concur from EBS. Under Request, select the completed trip. In the upper right, select Create Expense Report. For more information use the Quick Reference Card or visit Travel@State.
Save all receipts for reimbursement. If you are claiming Per Diem, you do not need to save your food expenses. Pictures, receipts, and electronic receipts can be uploaded to your Expense Report for reimbursement.
All guests must have an active approved Travel Request in Concur prior to travel. Receipts must be turned in to the travel arranger within 60 days following travel.
All travelers will need to obtain a price quote for a business-only itinerary from Christopherson Travel (through Concur) and submit it with the reimbursement request. Please see the MSU Travel Policies (section I.4.).
MSU Controllers Office offers university-issued, university-paid, and university-liable credit cards called Travel Cards, which are the preferred method for buying travel and travel-related services required to conduct university business while traveling.
The Travel Card is intended for active MSU employees. Travel Card eligibility is based on a departmentally-determined business need, and is contingent upon completion of the online application and required online training, as well as approvals from both the prospective cardholder's manager or department chair/dean and the appropriate financial manager. Please note that student employees do not qualify for this program.
Please use this link to learn more about the MSU Travel Card.
Please use this chart to determine the appropriate MSU card to use when making a purchase.